Services

the packages

YOUR LOVE IS UNIQUE AND YOUR WEDDING SHOULD BE, TOO! OUR GOAL IS TO ENSURE THAT YOU FIND THE PERFECT WEDDING PLANNING PACKAGE THAT’S DEEPLY ROOTED IN YOUR LOVE AND WEDDING DAY NEEDS. TAKE A LOOK AT THE THREE PACKAGES WE OFFER BELOW ALONG WITH A DETAILED BREAKDOWN OF INCLUSIONS.

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BEST FOR COUPLEs WITH A MINIMUM BUDGET OF $6,500 ALLOCATED FOR THEIR PLANNER

This white glove experience offers robust design planning from the ground up! Full event design, unlimited client/planner meetings, scheduling and attending all design related vendor meetings, leading conversations with design vendors, hand curating your wedding pro design dream team and being the main point of contact for design communication will take the stress of wedding planning out of the equation. 

Your role? To enjoy planning through our "Discovery Selection Process" where we meticulously understand your wedding vision & goals through custom vision boarding and design focused strategy sessions.

Full Service Design + Coordination

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  • Unlimited Communication Window for meetings, phone calls and emails starting 12 months out from the wedding date.
  • (1) One Couple’s Discovery Call (a call acting as the initial kick-off to get things rolling, define next steps, and review action items moving forward!)
  • Access to our exclusive Couple's Planning Portal where planning resources are stored and available to you instantly at any time! Resources include the Wedding Planning Pro Checklist, Preferred Vendor List, Tipping Guideline and our Design Lookbook for inspiration! 
  • Unlimited Design Sessions as needed for the Full Event Design, Theme & Layout of your big day including the setup, full communication and proposal builds from all Design vendors. This also includes the attendance of all design vendor meetings including floral, rental, cake, tabletop decor and all vendor meetings as it pertains to the design of the wedding.
  • Unlimited Strategy Sessions as needed with your planner to ensure the logistics of your big day run smoothly. Planner Strategy Sessions include conversations more centered around the logistics of your big day like nailing down timelines, creating & updating floor pans, solidifying the ceremony flow, reviewing setup instructions and direction, important timeline discussions, etc. 
  • Not only will you have access to our exclusive Couple's Planning Portal which will have our most updated Preferred Vendor lists and resources available to you at anytime, your planner will also take the hassle off any hesitation when it comes to choosing the perfect vendor for your unique wedding design. Based on your personality, your design, your budget, and your needs, your Wedding Planner will play matchmaker to personally select the best vendor options specifically for you! 
  • Your planner will lead and schedule all design related vendor communication for the entirety of the event including floral, rental, cake, tabletop decor and all vendor meetings as it pertains to the design of the wedding. This also includes choosing the right vendors based on your unique design as well as building all design related proposals! 
  • Your planner will lead and schedule all design related vendor proposal meetings for you including floral, rental, cake, tabletop decor and all vendor meetings as it pertains to the design of the wedding. Your planner will also take the stress off by creating your design proposals for you! All you have to do is say "yes" or "no" based on options we present to you! 
  • "Day-Of-Show" on-site walk through meeting reviewing the final details for exceptional day of execution (takes place an hour before wedding rehearsal).
  • (1) One Hour Expert coordination of wedding rehearsal with all bridal party members on-site at the venue.
  • Creation of Master Timeline & Floor Plans which will be emailed directly to your vendors in the final vendor email with every important detail needed to execute your event.
  • Expert Day of Coordination for the full day of your wedding from start to finish including execution of wedding day vision including coordinating vendor setup, ensuring design is flawless per client contracts, ensuring bridal party members remain on schedule, ensuring all deliveries take place and are triaged appropriately, conducting wedding ceremony, ensuring guest experience flow is seamless, ensuring entire vendor staff is on-time and cued for important moments, working with DJ/Entertainment to ensure timing of music is flawless using headsets, and countless other tasks to make your day goes off without a hitch!
  • Placement of wedding day accessory decor items for ceremony, cocktail and reception (welcome sign, table numbers, programs, personal champagne flutes, etc.) including lighting of candles and putting the finishing touches on each space and on your event tables. Note* Bride and Groom will be provided with a sheet to fill out any items they are bringing for Planner to place.
  • Unlimited Team Members On-site along with your Lead Planned. Number of staff members is based on your Wedding Planners discretion and the help necessary to make your vision flawless! 
  • Bridal Emergency Kit with everything you can think of including bandaids, hairspray, sewing kits, nail polish, bobby pins, etc.
  • Bride and Groom exit setup (lighting sparklers, getting guests lined up, etc.)
  • Gathering of all of the placed personal inventory items prior to leaving in getaway car for the end of the night, including packing up wedding gifts! 
  • Roots To Stems cares about the safety of your event. Our company is fully insured up to 1 Million Dollars per occuance and are happy to provide your venue with our certificate. 

Full Service

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BEST FOR COUPLEs WITH A MINIMUM BUDGET OF $3,500 ALLOCATED FOR THEIR PLANNER

You're the boss calling the shots. Your wedding planner is your expert consultant acting as your “right hand wing woman” as you plan your big day! This package starts 12 months before your wedding date offering a full year of communication touch points as you plan.

This package is best for brides who are more hands on, but would like their wedding planner's insight on certain logistical and design aspects throughout the 12 month communication window. Unlike the 3-Month plan, this plan allows for a much larger communication window with the added benefit of attendance of certain vendor meetings (like floral, and catering), vendor email support, and a few sprinkled in design sessions along the way. The icing on the wedding cake? This package includes full day onsite coordination from your lead planner with the addition of an assistant planner on your wedding day! 

Partial Wedding Planning

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  • Unlimited Communication Window via email starting 12 months out from the wedding date)
  • (1) One Couple’s Discovery Call (a call acting as the initial kick-off to get things rolling, define next steps, and review action items moving forward!)
  • Access to our exclusive Couple's Planning Portal where planning resources are stored and available to you instantly at any time! Resources include the Wedding Planning Pro Checklist, Preferred Vendor List, Tipping Guideline and our Design Lookbook for inspiration! 
  • (1) One Design Focused Client/Planner Meeting with your Assigned Planner to provide design & layout assistance (typically occurs prior to floral meeting) as well as the attendance of (1) One Floral Consultation Meeting and the Final Floral Mock Up Design Meeting with your Floral Vendor.
  • (3) Planner Strategy Sessions to nail down timelines, update floor pans, solidify ceremony flow, review setup instructions and direction, have important timeline discussions, etc. 
  • Our exclusive Couple's Planning Portal will have our most updated Preferred Vendor list available to you at anytime! Couple's lead vendor communication and may always ask us questions or request any advice as it relates to any conversations happening with their vendors. Our team is also happy to make personal introductions to Vendors on our Preffered Vendor List.
  • You will have the option to send your planner any contract to review prior signing to get a second pair of eyes on these important documents. Your Planner will make suggestions based on our industry expertise to ensure you're covered before signing!   
  • "Day-Of-Show" on-site walk through meeting reviewing the final details for exceptional day of execution (takes place an hour before wedding rehearsal).
  • 1) One Hour Expert coordination of wedding rehearsal with all bridal party members on-site at the venue 
  • Creation of Master Timeline & assistance with your Floor Plans which will be emailed directly to your vendors in the final vendor email with every important detail needed to execute your event
  • Expert Day of Coordination for the full day of your wedding from start to finish including execution of wedding day vision including coordinating vendor setup, ensuring design is flawless per client contracts, ensuring bridal party members remain on schedule, ensuring all deliveries take place and are triaged appropriately, conducting wedding ceremony, ensuring guest experience flow is seamless, ensuring entire vendor staff is on-time and cued for important moments, working with DJ/Entertainment to ensure timing of music is flawless using headsets, and countless other tasks to make your day goes off without a hitch!
  • Placement of wedding day accessory decor items for ceremony, cocktail and reception (welcome sign, table numbers, programs, personal champagne flutes, etc.) including lighting of candles and putting the finishing touches on each space and on your event tables. Note* Bride and Groom will be provided with a sheet to fill out any items they are bringing for Planner to place
  • Assistant Wedding Day Coordinator in Addition to Lead Planner for the day of your wedding
  • Bridal Emergency Kit with everything you can think of including bandaids, hairspray, sewing kits, nail polish, bobby pins, etc.
  • Bride and Groom exit setup (lighting sparklers, getting guests lined up, etc.)
  • Gathering of all of the placed personal inventory items prior to leaving in getaway car for the end of the night, including packing up wedding gifts! 
  • Roots To Stems cares about the safety of your event. Our company is fully insured up to 1 Million Dollars per occuance and are happy to provide your venue with our certificate. 

Partial planning

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BEST FOR COUPLEs WITH A MINIMUM BUDGET OF $2,100 ALLOCATED FOR THEIR PLANNER

This package was created for our brides who’ve got it all taken care of, but need the most assistance to tie up loose ends the months leading up to their wedding. Say no more! Your certified wedding planner is at your service to make your wedding dreams come to life. Starting three months before your wedding date our check in’s and review process begins. Your planner will collect all contracts, build your wedding day timeline, finalize your floor plan, solidify ceremony and reception details and lock in last minute details before you say I Do! Extra bonus? You get your amazing planner and one additional assistant onsite with you all day to execute your plan flawlessly on your wedding day for all of your day of coordination needs! Don’t want to manage vendor load in times, ensure proper placement of decor, corral guests and your wedding party on your big day? Let us do the job! 

3 Month Wedding Planning + Day Of

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  • Your communication window opens 90 days before your wedding date where we will begin tying up all loose ends 3 months before the big day.
  • (1) One Couple’s Discovery Call (a call acting as the initial kick-off to get things rolling, define next steps, and review action items moving forward!)
  • Access to our exclusive Couple's Planning Portal where planning resources are stored and available to you instantly at any time! Resources include the Wedding Planning Pro Checklist, Preferred Vendor List, Tipping Guideline and our Design Lookbook for inspiration! 
  • (2) Two Planner Strategy Sessions to nail down timelines, update floor pans, solidify ceremony flow, review setup instructions and direction, have important timeline discussions, etc. 
  • Our exclusive Couple's Planning Portal will have our most updated Preferred Vendor list available to you at anytime! Usually by the time our planning window opens, vendors will already need to be contracted by the bride and groom. 
  • "Day-Of-Show" on-site walk through meeting reviewing the final details for exceptional day of execution (takes place an hour before wedding rehearsal).
  • (1) One Hour Expert coordination of wedding rehearsal with all bridal party members on-site at the venue 
  • Creation of Master Timeline & assistance with your Floor Plans which will be emailed directly to your vendors in the final vendor email with every important detail needed to execute your event
  • Expert Day of Coordination for the full day of your wedding from start to finish including execution of wedding day vision including coordinating vendor setup, ensuring design is flawless per client contracts, ensuring bridal party members remain on schedule, ensuring all deliveries take place and are triaged appropriately, conducting wedding ceremony, ensuring guest experience flow is seamless, ensuring entire vendor staff is on-time and cued for important moments, working with DJ/Entertainment to ensure timing of music is flawless using headsets, and countless other tasks to make your day goes off without a hitch!
  • Placement of wedding day accessory decor items for ceremony, cocktail and reception (welcome sign, table numbers, programs, personal champagne flutes, etc.) including lighting of candles and putting the finishing touches on each space and on your event tables. Note* Bride and Groom will be provided with a sheet to fill out any items they are bringing for Planner to place
  • Assistant Wedding Day Coordinator in Addition to Lead Planner for the day of your wedding
  • Bridal Emergency Kit with everything you can think of including bandaids, hairspray, sewing kits, nail polish, bobby pins, etc.
  • Bride and Groom exit setup (lighting sparklers, getting guests lined up, etc.)
  • Gathering of all of the placed personal inventory items prior to leaving in getaway car for the end of the night, including packing up wedding gifts! 
  • Roots To Stems cares about the safety of your event. Our company is fully insured up to 1 Million Dollars per occuance and are happy to provide your venue with our certificate. 

3 month planning

Click to close inclusions for 3-Month Planning

Roots To Stems cares about the safety of your event. Our company is fully insured up to 1 Million Dollars per occuance and are happy to provide your venue with our certificate. 
Roots To Stems cares about the safety of your event. Our company is fully insured up to 1 Million Dollars per occuance and are happy to provide your venue with our certificate. 
Roots To Stems cares about the safety of your event. Our company is fully insured up to 1 Million Dollars per occuance and are happy to provide your venue with our certificate. 

Liability Insurance

Gathering of all of the placed personal inventory items prior to leaving in getaway car for the end of the night, including packing up wedding gifts! 
Gathering of all of the placed personal inventory items prior to leaving in getaway car for the end of the night, including packing up wedding gifts! 
Gathering of all of the placed personal inventory items prior to leaving in getaway car for the end of the night, including packing up wedding gifts! 

Personal Item Cleanup

Bride and Groom exit setup (lighting sparklers, getting guests lined up, etc.)
Bride and Groom exit setup (lighting sparklers, getting guests lined up, etc.)
Bride and Groom exit setup (lighting sparklers, getting guests lined up, etc.)

Grand Exit Setup

Bridal Emergency Kit with everything you can think of including bandaids, hairspray, sewing kits, nail polish, bobby pins, etc.
Bridal Emergency Kit with everything you can think of including bandaids, hairspray, sewing kits, nail polish, bobby pins, etc.
Bridal Emergency Kit with everything you can think of including bandaids, hairspray, sewing kits, nail polish, bobby pins, etc.

Bridal Emergency Kit

Assistant Wedding Day Coordinator in Addition to Lead Planner for the day of your wedding.
Assistant Wedding Day Coordinator in Addition to Lead Planner for the day of your wedding.
Unlimited Team Members On-site along with your Lead Planned. Number of staff members is based on your Wedding Planners discretion and the help necessary to make your vision flawless! 

Wedding Planner Team

Placement of wedding day accessory decor items for ceremony, cocktail and reception (welcome sign, table numbers, programs, personal champagne flutes, etc.) including lighting of candles and putting the finishing touches on each space and on your event tables. Note* Bride and Groom will be provided with a sheet to fill out any items they are bringing for Planner to place.
Placement of wedding day accessory decor items for ceremony, cocktail and reception (welcome sign, table numbers, programs, personal champagne flutes, etc.) including lighting of candles and putting the finishing touches on each space and on your event tables. Note* Bride and Groom will be provided with a sheet to fill out any items they are bringing for Planner to place.
Placement of wedding day accessory decor items for ceremony, cocktail and reception (welcome sign, table numbers, programs, personal champagne flutes, etc.) including lighting of candles and putting the finishing touches on each space and on your event tables. Note* Bride and Groom will be provided with a sheet to fill out any items they are bringing for Planner to place.
Expert Day of Coordination for the full day of your wedding from start to finish including execution of wedding day vision including coordinating vendor setup, ensuring design is flawless per client contracts, ensuring bridal party members remain on schedule, ensuring all deliveries take place and are triaged appropriately, conducting wedding ceremony, ensuring guest experience flow is seamless, ensuring entire vendor staff is on-time and cued for important moments, working with DJ/Entertainment to ensure timing of music is flawless using headsets, and countless other tasks to make your day goes off without a hitch!
Expert Day of Coordination for the full day of your wedding from start to finish including execution of wedding day vision including coordinating vendor setup, ensuring design is flawless per client contracts, ensuring bridal party members remain on schedule, ensuring all deliveries take place and are triaged appropriately, conducting wedding ceremony, ensuring guest experience flow is seamless, ensuring entire vendor staff is on-time and cued for important moments, working with DJ/Entertainment to ensure timing of music is flawless using headsets, and countless other tasks to make your day goes off without a hitch!
Expert Day of Coordination for the full day of your wedding from start to finish including execution of wedding day vision including coordinating vendor setup, ensuring design is flawless per client contracts, ensuring bridal party members remain on schedule, ensuring all deliveries take place and are triaged appropriately, conducting wedding ceremony, ensuring guest experience flow is seamless, ensuring entire vendor staff is on-time and cued for important moments, working with DJ/Entertainment to ensure timing of music is flawless using headsets, and countless other tasks to make your day goes off without a hitch!

Personal Item & Decor Placement 

Day Of Coordination

Creation of Master Timeline & assistance with your Floor Plans which will be emailed directly to your vendors in the final vendor email with every important detail needed to execute your event.
Creation of Master Timeline & assistance with your Floor Plans which will be emailed directly to your vendors in the final vendor email with every important detail needed to execute your event.
Creation of Master Timeline & Floor Plans which will be emailed directly to your vendors in the final vendor email with every important detail needed to execute your event.

Timeline & Floorplans

1) One Hour Expert coordination of wedding rehearsal with all bridal party members on-site at the venue.
1) One Hour Expert coordination of wedding rehearsal with all bridal party members on-site at the venue.
1) One Hour Expert coordination of wedding rehearsal with all bridal party members on-site at the venue.

Rehearsal Practice

"Day-Of-Show" on-site walk through meeting reviewing the final details for exceptional day of execution (takes place an hour before wedding rehearsal).
"Day-Of-Show" on-site walk through meeting reviewing the final details for exceptional day of execution (takes place an hour before wedding rehearsal).
"Day-Of-Show" on-site walk through meeting reviewing the final details for exceptional day of execution (takes place an hour before wedding rehearsal).

Final Details Meeting & Walkthrough

You will have the option to send your planner any contract to review prior signing to get a second pair of eyes on these important documents. Your Planner will make suggestions based on our industry expertise to ensure you're covered before signing!   
Your planner will lead and schedule all design related vendor proposal meetings for you including floral, rental, cake, tabletop decor and all vendor meetings as it pertains to the design of the wedding. Your planner will also take the stress off by creating your design proposals for you! All you have to do is say "yes" or "no" based on options we present to you! 

Contract Review

Unlimited Team Members On-site along with your Lead Planner. The number of staff members needed for your wedding day will be decided by your Wedding Planner based on the help necessary to make your vision flawless! 

Leading Vendor Communication

Our exclusive Couple's Planning Portal will have our most updated Preferred Vendor list available to you at anytime! Usually by the time our planning window opens, vendors will already need to be contracted by the bride and groom. 
Our exclusive Couple's Planning Portal will have our most updated Preferred Vendor list available to you at anytime! Couple's lead vendor communication and may always ask us questions or request any advice as it relates to any conversations happening with their vendors. Our team is also happy to make personal introductions to Vendors on our Preffered Vendor List.
Not only will you have access to our exclusive Couple's Planning Portal which will have our most updated Preferred Vendor lists and resources available to you at anytime, your planner will also take the stress off of choosing the perfect design vendors for your unique wedding day design. Based on your personality, your one-of-a-kind design, your budget, and your wedding day needs, your Wedding Planner will play matchmaker to personally select the best design vendor options curated just for you!

Preferred Vendor Lists

(2) Two Planner Strategy Sessions to nail down timelines, update floorplans, solidify ceremony flow, review setup instructions & direction, have important timeline discussions, etc.

(3) Three Planner Strategy Sessions to nail down timelines, update floorplans, solidify ceremony flow, review setup instructions & direction, have important timeline discussions, etc.
Unlimited Strategy Sessions as needed with your planner to ensure the logistics of your big day run smoothly. Planner Strategy Sessions include conversations centered around the logistics of your big day such as nailing down timelines, creating & updating floorplans, solidifying your ceremony flow, reviewing setup instructions & direction, important timeline discussions, etc. 

Planner Strategy Sessions 

(1) One Design Focused Client/Planner Meeting with your Assigned Planner to provide design & layout assistance (typically occurs prior to floral meeting) as well as the attendance of (1) One Floral Consultation Meeting and the Final Floral Mock Up Design Meeting with your Floral Vendor.
Unlimited Design Sessions as needed for the Full Event Design, Theme & Layout of your big day including the setup, full communication and proposal builds from all Design vendors. This also includes the attendance of all design vendor meetings including floral, rental, cake, tabletop decor and all vendor meetings as it pertains to the design of the wedding.

Planner Design Meetings

Access to our exclusive Couple's Planning Portal where planning resources are stored and available to you instantly at any time! Resources include the Wedding Planning Pro Checklist, Preferred Vendor List, Tipping Guideline and our Design Lookbook for inspiration! 
Access to our exclusive Couple's Planning Portal where planning resources are stored and available to you instantly at any time! Resources include the Wedding Planning Pro Checklist, Preferred Vendor List, Tipping Guideline and our Design Lookbook for inspiration! 
Access to our exclusive Couple's Planning Portal where planning resources are stored and available to you instantly at any time! Resources include the Wedding Planning Pro Checklist, Preferred Vendor List, Tipping Guideline and our Design Lookbook for inspiration! 

Exclusive Planning Portal

(1) One Couple’s Discovery Call (a call acting as the initial kick-off to get things rolling, define next steps, and review action items moving forward!)
(1) One Couple’s Discovery Call (a call acting as the initial kick-off to get things rolling, define next steps, and review action items moving forward!)
(1) One Couple’s Discovery Call (a call acting as the initial kick-off to get things rolling, define next steps, and review action items moving forward!)

Couple's Discovery Call 

Your communication window opens 90 days before your wedding date where we will begin tying up all loose ends 3 months before the big day.
Unlimited Communication Window via email starting 12 months out from the wedding date.
Unlimited Communication Window for meetings, phone calls and emails starting 12 months out from the wedding date.

Communication & Planning Window

3 month planning

Partial planning

Full Service

the details

frequently asked questions

Can I just Purchase day of coordination only?

Our team prides ourselves in getting to know our couples from their Roots all the way to their Stems. It's part of who we are and the planners we want to be for our clients! Because we want to get to know you on a more intimate level, our lowest package we offer is the 3-Month Package which does include us being their to execute your big day on the day of! This gives us ample time to get to know you, understand the logistics of your big day, gap fill anything that you may have forgotten, build your timeline, understand your inventory list, and more. 

Do you plan out of state weddings? 

Roots To Stems specializes in the Orlando Florida wedding market. Our network, our trusted vendors and our team all reside in the Central Florida area. This is where our greatest expertise lies and where you can most benefit from us being your wedding planners. 

Although we do not do out of state weddings, we do operate all over in the Central Florida area including Orlando and the Greater Orlando footprint, Tampa, New Smyrna, Deland, Kissimmee, Lakeland, St. Augustine, and more!

Give us a call  to discuss where your wedding is taking place and we can always guide you in the right direction, and to the best team that will ensure your day is exceptional! 

What's the difference between the 3- Month Planning and the Partial planning packages?

The biggest difference between these two packages is the inclusion of design sessions, which are design focused meetings (there are none in the 3-month package) as well as more time pre-planning with us (3 months vs. 12 months).

The Partial Package offers a robust 7 meetings for this agenda that ranges from design focused one-on-one planning sessions to highly detailed logistical touch bases. Your planning communication window also  jumps from only 3 months, to a longer duration of 12 months when you book the Partial Planning Package, meaning a full year of communication with your planner during your planning journey. 

What's the difference between the Partial and THE Full Service PACKAGES? 

The biggest difference with these two packages is how involved your planner is on the design details of your big day. The Full Service Design Package allows your planner to create you design vision for you after understanding the things you like and don't like. We create a series of "moodboards" for you to choose from that include fully put together wedding concepts with color palettes, rental items, floral concepts and more. You just say "yes" or "no" to each concept and we create your wedding design from soup to nuts! We also take the stress off of sourcing design vendors by choosing the right team to execute your vision (floral, cake, rentals, tabletop, linens, and all other design related vendors). If you're a person that gets overwhelmed with decisions, this package allows you to relax and allow your Wedding Planner to take the reins on executing a flawless design. 

On the other hand, if you are a more hands on person and has a solid design concept already curated and feel comfortable expressing this vision to each design vendor to lead vendor calls and communication, the Full Service Package likely isn't the right package for you! 

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